Guidelines for Poster Presenters

Posters will be displayed at the Atrium (Exhibition) hall. Presenters should refer to the final programme book received upon registration at symposium for the poster board number assignment.
Please note the following information for the preparation of your poster:

  • Poster should be prepared according to the specifications below:
  • Poster Dimensions:1mW x 2.5mH.
  • Orientation: Portrait
  • Allocate the top of the poster for the title and authors as stated on the submitted abstract.

abstract

  • Posters may be prepared on one sheet (preferred method) or alternatively on several smaller sheets.
  • The text, illustrations, etc. should be bold enough to be read from a distance of two meters.
  • You are required to develop, print and bring along your poster to the venue for mounting onto the display panel
  • Presenters are to mount their posters
  • Double-sided tape will be available in the poster area for mounting of posters. Organisers will be on-site to assist with the poster location.

Posters should be mounted by 8.00am on Wednesday, 22nd March 2017 and removed by 6.00pm on Thursday, 23th March 2017. The organizers are not responsible for poster(s) not removed by the end of the Forum.

Poster presenters should be present at their designated poster board(s) during session breaks throughout the 3 days Forum to answer any questions.
Should you have any queries, please do not hesitate to contact SG-ANZICS secretariat at ismh14@kenes.com.

Guidelines for Oral Presentations

As a paper Presenter, you will be allocated 15 minutes for your presentation this includes questions and answers time.

  • Load your presentation slides onto the computers at the speakers’ ready room 30minutes before your scheduled session. Please ensure to name your presentation file in the following format: <date of scheduled session_full name_abstract no> i.e: 22march_Sally Jane_ISMH1-0298
  • Be at your session room at least 10minutes before the start of your session.
  • Confirm your session details on the final program (date, time, room and order of your presentation).
  • Ensure that you sit near the front of the room with easy access to the right hand side of the stage.
  • Ensure that you keep to the time allocated to you, as it will cause disruption to sessions if you run over your allotted time.
  • If there should be any changes or corrections required to the presentation, please let the room technician know as soon as possible.

Please note the following information for the preparation of your paper presentation:

  • Presentations should be prepared in a Microsoft PowerPoint Presentation with a slide dimension of 4:3 and layout in landscape.
  • Font size should be at least 12pt to ensure that content can be seen from the rear of the session hall.
  • Please note that you will need to bring your presentation slides on a USB Memory stick. If you have any multimedia files, please ensure to save them on the same memory storage device as your presentation. If the media file does not accompany the PowerPoint presentation file, the equipment will not allow the media file to play. Please ensure to arrive 30mins before the start of your session for a test-play.
  • You can use images in your presentations, where relevant. However, it is your responsibility to ensure that you have obtained the copyright to use those images in your presentations
  • Please also bring a hard copy back-up of your presentation with you.

Please note that the symposium computers are being supplied with Office 2013 (at least).

Although not recommended, you may supply your own laptop computer. In such a case please confirm that it has a suitable VGA socket for external signal. Please ensure to do a check in the Speakers’ Ready at least 1 hour before the start of your session.

Important note for Macintoch users:
In order to use MAC presentations on a PC compatible computer please note that you need to prepare it according to the instructions below, before bringing it to the Speakers’ Ready Room:

  • Use a common font, such as Arial, Times New Roman, Verdana etc. (special fonts might be changed to a default font on a PowerPoint based PC).
  • Insert pictures as JPG files (and not TIF, PNG or PICT – these images will not be visible on a PowerPoint based PC).
  • Use a common movie format, such as AVI, MPG and WMV. MOV files from QuickTime will not be visible on a PowerPoint based PC.

Alternatively you may use your own Macintosh laptop computer. In such a case please provide it with a VGA adaptor for external signal, advise the operators in the Speakers’ Ready Room about it as soon as you arrive and later on test it in the session hall where your lecture is taking place during the coffee or lunch break prior to your session, at least 30 minutes before the start of the session.
Please note that VHS Video projection, 35 mm’ slide projection and Overhead projection (projection of transparencies) will not be available.

Submission Guidelines (CLOSED)

ABSTRACT SUBMISSION IS NOW CLOSED. THANK YOU FOR YOUR SUBMISSION.

 

Regular Abstract Submission closed October 24th, 2016 and abstracts are currently under review. Authors will be notified by November 24, 2016

Abstract Submission Guidelines:

  • Abstracts must be submitted online via the Symposium website www.ismh14.com. Abstracts submitted by fax, email, or post will NOT be accepted.
  • Abstracts must be submitted on or before October 24th, 2016. The online submission system will close at midnight GMT on this day.
  • Please do not submit multiple copies of the same abstract.

 

Confirmation of Receipt and Notification of Decision​

  • After submitting your abstract, you will receive an email confirmation that your abstract has been received.
  • Please contact the ISMH14 Secretariat if you submit an abstract and do not receive and email confirmation.
  • Notifications regarding status of your abstract will be sent out on November 30, 2016.

 

Presentation at the Symposium ​​​

  • ​​​​​Instructions for preparation of presentations will be sent together with acceptance notifications.
  • The Committee will endeavour to schedule abstracts according to authors’ preferences but reserves the right to decide on the final form of presentation.
  • For each abstract, at least one author is expected to attend the Symposium. Presenting authors must register for the Symposium and pay the registration fee.
  • Only those abstracts for which a presenting author has registered by the registration deadline will be scheduled for presentation and included in the Symposium Programme​.

 

Preparing your Abstract for Submission​​​

  • The abstract should be as informative a​s possible and include the following details:​
    • Aim: background and specific objective of the study
    • Methods: description of methods used
    • Results: summary of results obtained
    • Conclusions: conclusions reached

 

  • Abstracts must meet the following specifications:
    • Abstract title– Limited to 25 words
    • Abstract text– Limited to 300 words
    • Abstract topic– Abstracts must be allocated to a specific topic for the Scientific Program. Please choose from the list of abstract topics.
    • No graphics, tables or images can be included with the abstract.

     

  • Use only standard abbreviations. Special or unusual abbreviations are not recommended. If otherwise necessary, the latter should be placed in parenthesis after the first appearance of the full word.
  • All abstracts must be submitted and presented in clear English with accurate grammar and spelling of a quality suitable for publication. If you need help, please arrange for the review of your abstract by a colleague who is a native English speaker, by a university scientific publications office (or other similar facility) or by a copy editor, prior to submission.​
  • The submission form at the link at the top of this page allows you to store your abstract as a draft in order to make changes. Please note that abstracts must be SUBMITTED before the deadline in order to be sent to review for inclusion in the Scientific Programme.

 

Declaration of Consent to Publication and Assignation of Copyright​​

  • In order to submit your abstract, you must agree to the following terms:
    • ​​I confirm that I previewed this abstract and that all information is correct. I accept that the content of this abstract cannot be modified or corrected after final submission and I am aware that it will be published exactly as submitted.
    • Submission of the abstract constitutes my consent to publication (e.g. symposium website, programmes, other promotions, etc.)
    • The Abstract Submitter warrants and represents that he/she is the sole owner or has the rights of all the information and content (“Content”) provided to ISMH14 and Kenes International (Hereafter: “The Organisers”). The publication of the abstract does not infringe any third party rights including, but not limited to, intellectual property rights.
    • The Abstract Submitter grants the Organisers a royalty-free, perpetual, irrevocable nonexclusive license to use, reproduce, publish, translate, distribute, and display the Content. ​
    • The Organisers reserve the right to remove from any publication an abstract which does not comply with the above.
    • I herewith confirm that the contact details saved in this system are those of the corresponding author, who will be notified about the status of the abstract. The corresponding author is responsible for informing the other authors about the status of the abstract.

 


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